Refund/ Cancellation Policies
General Registrants:
With written notice before May 26, 2025, general Registered Attendees (not registrants whose registration is part of a Sponsorship benefit) who wish to cancel their registration, may transfer their general registration to an End User colleague who is a CoreNet Global member within the 6 ERS participating Chapters or, if the registrant is a service provider, to a colleague who is a service provider and a CoreNet Global member within the 6 ERS participating chapters. Registration transfers must be made in writing directly to Rebecca Rodriguez at rebecca@fieldsadvisory.com and Karen Fields at karen@fieldsadvisory.com.
Sponsor Registrants:
With written notice, registrants who received their registration as part of a Sponsorship benefit from their firm, and wish to cancel their registration may transfer their registration to a colleague who is a CoreNet Global member within the 6 ERS participating Chapters. End-User dinner registration will also transfer if the canceling party was registered to attend the dinner. Requests for registration transfers must be made in writing and directly to Rebecca Rodriguez at rebecca@fieldsadvisory.com and Karen Fields at karen@fieldsadvisory.com on or before May 26, 2025.
Speaker Travel Reimbursement Policy
In consideration of our speakers and panelist's participation in the 2025 ERS, the Executive Committee and Board of Directors shall provide the following:
- Panelists will receive recognition (headshot, bios) on all ERS signage, promotional graphics, website, and social media platforms.
- Panelists will receive recognition in the printed and electronic brochure all registrants use during the 2-day conference.
- Panelists will receive a complimentary registration to attend the ERS
- Panelists will receive an End User Dinner invitation
If a portion of travel expenses are requested due to financial concerns, panelists can complete the financial support request form from the ERS administration. Once submitted, the Learning Board and Governance Committee will review the request as needed.
Entertainment Policies
Scheduled / Sanctioned Symposium Activities
The CoreNet Global Eastern Regional Symposium requires that no business, social or educational activity be scheduled that would in any way compete with the Symposium schedule of events for the duration of the conference. CoreNet Global Eastern Regional Symposium designates "free time" prior to or after the conference agenda so that members may schedule on-site or off-site social activities.
Private functions may not be held during the following designated times:
- Monday, June 2, 2025, from 10:00 a.m. to 9:30 p.m.
- Tuesday, June 3, 2025, from 7:30 a.m. to 4:15 p.m.
Enforcement/Penalties
Violations of this policy will be brought to the attention of the CoreNet Global Eastern Regional Symposium Co-Chairs. The Co-Chairs will review the circumstances surrounding any violations and will determine whether penalties will be assessed.
Penalties
1. First Offense - loss of attendance at the next CoreNet Global Eastern Regional Symposium.
2. Second Offense - permanent loss of attendance at future CoreNet Global Eastern Regional Symposiums.
Recordings Policy
Recording, photographing, and interviewing are not allowed.
No attendee at a CoreNet Eastern Regional Symposium (ERS) may record, film, tape, photograph, interview, or use any other such media during any presentation, display or exhibit without the express, advance approval of a Learning Board/Program Chair and a second ERS Planning Group or Executive Committee member. This policy applies to all CoreNet Global members, non-members, guests and exhibitors, as well as members of the print, online or broadcast media.